Automated workflows ensure overtime compliance management

Hamra Enterprises relies on the Nintex Workflow Platform to manage overtime and stay compliant

As the owner of more than 163 franchise restaurants in five states, Hamra Enterprises had grown rapidly to employ more than 5,000 people. However, the company’s core HR business processes remained largely manual. Under its legacy process, employees filled out hardcopy timesheets and then sent them to HR.

A labor-intensive timesheet collection and entry process demanded a fast and easy way for HR to manage employee overtime processing in order to comply with changes to the Fair Labor Standards Act (FLSA) that affected tax regulations for employee overtime.

In November 2016, Hamra Enterprises was already in the process of deploying a new payroll system, but that system’s time and attendance module would have cost an extra $30,000 and months to implement. The regulations took effect on December 1, 2016, and they could not afford the extended implementation period, especially when their main goal was to digitize and streamline processes and efficiently meet government tax regulations. In search of a solution that did not tax Hamra’s Enterprises IT team, and that could be implemented within weeks, SharePoint Administrator, Cory Ostroski, turned to the Nintex Workflow Platform.

Hamra Enterprises
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Based in Springfield, Missouri, Hamra Enterprises is a franchisee of several restaurant and hotel brands. The rapidly growing company employs more than 5,000 employees in five states.

Business Situation

Hamra Enterprises needed a simple and scalable solution to comply with a new overtime regulation set to take effect because its manual timesheet collection and entry process couldn’t keep pace with the new rule’s requirements.

Solution

In less than one week, Hamra Enterprises digitally automated a critical employee timekeeping process with Nintex Workflow and Nintex Forms. The solution ensured compliance with the Fair Labor Standards Act (FLSA) and digitally transformed the HR department.

Saving hours for HR and making work life easier for employees

For HR, the solution reduced data input errors, and ensured that overtime hours were accurately and efficiently captured via a Nintex Form.

Hamra Enterprises has since used the Nintex Workflow Platform to create more than 100 active workflows. A testament to the Nintex Workflow Platform’s ease of use, Ostroski has empowered an army of “citizen developers” to easily build and manage their own automated business processes.

Benefits

Checklist

Built and deployed the timecard solution in one week

Saves the company more than 5,000 work hours per year

HR team saves four hours per week

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Saved $30,000 by avoiding third-party automation tools

The Nintex Workflow Platform allows our company to scale without overworking people. We’re trying to uncomplicated our employees’ lives.

The Nintex Workflow Platform allows our company to scale without overworking people. We’re trying to uncomplicated our employees’ lives."

Cory Ostroski, Sharepoint AdministratorHamra Enterprises