Modern food production requires modern software solutions
A scalable and effective process for invoices
De Heus a.s. needed to build a system that would combine the possibilities of effective document management with the connection to other internally used systems (Integra, ABRA Gen). The flow of company processes was not defined, it was rather “customary” – electronically received invoices were printed and together with a paper shirt traveled on the desks of individual approvers in the same way as those delivered only on paper.
It was common for invoices not to be approved on time or even to be lost, which caused delays, and also damaged De Heus’ reputation in the eyes of its suppliers. Data from received invoices were manually transcribed into the ERP, which in turn placed increased demands on the time and attention of the accountants. After signing, contracts were scanned and stored in a folder on a shared drive. In the case that someone forgot to scan a contract, it resulted in an often complicated process to trace it back through the company.
As the company already uses Microsoft 365 solutions, leveraging Microsoft SharePoint as a digital document management system made sense – but it was only part of the solution. The company implemented a complete solution using SharePoint, a combination of ScanFlow for invoices, a document digitization, and extraction tool, and Nintex K2 Five.