Global copper company saves by automating materials request

First Quantum Minerals, Ltd. is a global copper company, is now one of the world’s top 10 copper producers, exporting millions of tons of concentrate from multiple countries to customers worldwide. The company’s E&I department performs extensive procurement for projects across the world. The team sources materials available for projects, from all corners of the globe. The process was manually tracked through email, spreadsheets and paperwork physically exchanged for authorization. It was challenging to compare quotations from suppliers in different currencies and assorted units of measure. The process was onerous and prone to clerical and entry errors, resulting in delays and pressure for the team expected to deliver accurately and on time.

Seeking to integrate and streamline the processes, the team chose the flexibility of K2 Software workflows to deploy automation for some aspects of its procurement and cost-reporting systems, beginning with materials requests, adding a line-level quote rationalization and optimization function. Further enhancements included process automation through shipping, to onsite delivery. This has allowed field employees to access forms and documents and submit proof of delivery, predict delivery mapped to purchase orders and expedite accurate on-time payments.

50%

more cost-effective

Eliminates manual data entry

30%

reduction in processing time and management of procurement process

Company
First Quantum Minerals, Ltd.
Website
Industry
Manufacturing
Country
Capabilities Used
K2 Software

Who they are

First Quantum is a global copper company that produces copper in the form of concentrate, cathode and anode, and has inventories of nickel, gold, and cobalt.

What they needed

The company’s Electrical and Instrumentation projects department needed to improve its complicated procurement processes to reduce errors, eliminate manual data entry, and accelerate delivery.

How they did it

Working with implementation partner Linxus, First Quantum built a solution leveraging workflow from K2 Software to automate and streamline the entire process from material requests – all the way to delivery.

Procurement process automated with K2 Software

Within the first nine months of the application going live, over 1,000 requisitions and more than 12,000 requisition lines were processed. Not only was K2 Software a more cost-effective option by 50%, but it also provided a richer user experience with powerful and feature-rich workflows that fit the business requirements better than alternatives. Processing time and management of the procurement process was reduced by 30%, enabling the business to respond more effectively to fluctuations in demand from the project teams and operations. Additionally, the solution implemented standard currency and unit of measure conversions, and established system access and reporting from anywhere in the world – supporting accessibility and overall project productivity.

We were never a team with a deep ability to build our own software but using a low-code no-code platform has enabled us to constantly iterate the system and have the flexibility we require, with custodianship over the development process.
– Ron Smith, Project Engineer, First Quantum Minerals Ltd
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