3 ways process automation can motivate your employees effectively

In the remote working world we currently live in, it’s more important than ever to proactively manage employee engagement. With workers separated by geography, and often only ever seeing their colleagues on screen, it can be really easy for problems and concerns to be ‘out of sight, out of mind’. But for managers with large teams, remembering to check in regularly and resolve ongoing challenges can be difficult. Luckily, technology can help. Today, we’re going to discuss ways process automation can help you motivate your employees effectively.

1. Automatically scheduling reviews

Performance reviews are a vital part of keeping your workforce happy and productive. As well as providing an opportunity to discuss salary and progression, they also provide a vital opportunity to discuss any concerns and worries that the employee might be having about their role.

This is crucially important because not all employees will be proactive about bringing these issues up outside the review process. Some prefer to not kick up a fuss, others worry it might endanger their long-term standing in the company. Reviews, therefore, act like a pressure valve, providing an opportunity to expose and resolve long-term issues that might otherwise remain unspoken.

It’s really important therefore that these meetings happen when they’re supposed to. Nothing says “we don’t care about your employee welfare” like a canceled or indefinitely postponed review.

How process automation can help

Process automation makes sure your reviews never get missed, by automatically reminding managers to schedule meetings, and creating tasks for the relevant people to prepare feedback and review targets. Then, it can also help by scheduling regular catchups outside of the official appraisals. This gives both employees and managers a valuable opportunity to hold each other to account for the agreements and targets they came to in the review.

2. Better visibility, better engagement

When it comes to performance management and target setting, visibility is key. It’s important that managers and their employees have a record of what was discussed, the targets that were made, and the agreements they came to. These processes often involve several highly manual tasks:

  • Completing the review form before the appraisal
  • Logging any performance targets
  • Processing any relevant salary changes
  • Filing the paperwork for a contractual, job description, or title change

Each of these things requires work on both the manager and employee’s part to ensure that the agreements made can be followed through over the weeks and months after the review. That goes from ensuring employees work towards their targets and also making sure employers stick to their agreements around salary and job changes. Luckily, process automation can help avoid this and thus better motivate your employees effectively.

How process automation can help

There are various different types of process automation technology that can help with this. Automated forms, for instance, can make it easy for managers and employees to fill out review forms before and after the meeting, ensuring that the information is always logged and saved in the right place for future reference. As well as this, automated workflows can help ensure salary and contractual changes don’t get forgotten after the review, by setting automated tasks for HR or line of business managers to process changes.

3. Eliminate bottlenecks and avoid frustration

Employee review processes often require input from many different people. There’s the employee and manager, of course, but there could be feedback required from other people in the organization. As well as this, they often require input from HR teams to process changes, schedule meetings, and potentially follow up on unresolved issues.

This has wide potential for bottlenecks and delays to develop as tasks wait on people’s list, particularly if you’re relying on paper forms to inform people of their tasks. But it’s easy for employees to feel disengaged when the processes that surround their appraisals are sluggish and filled with delays. But it doesn’t have to be this way.

How process automation can help

Workflow automation has a big role to play in helping each person in the chain complete their tasks quickly and efficiently. With an automated appraisal workflow, you can ensure each person in the chain has their tasks automatically assigned, from scheduling the review to filling out the forms and processing any changes. The tasks can be automatically assigned and notifications can remind people within the process to play their part quickly and efficiently. This is a really important way of improving engagement for your employees because it shows that you’re proactive about managing their concerns, welfare, and performance. This is one of the most important ways to motivate employees and increase productivity.

Motivate your employees effectively with Nintex

Process automation can hold the keys to making both your managers and employees more attentive and proactive about ongoing employee engagement issues. In a world where managers and employees are less likely than ever to see one another face to face, there’s a vital role for technology to play in helping bring people together.

If you want to find out more about how to motivate your employees effectively in the remote working world, check out our recent study on the workplace of 2021.

 

 

If you want to discover more about process automation, start your free trial today or get in touch with our sales team to learn what we can do for you.

 

 

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