Education company learns the value of document generation with Nintex Drawloop

VIF International Education saves weeks and thousands of dollars using Nintex Drawloop for teacher recruitment

As the largest teacher exchange sponsor in the United States, VIF International Education recruits high-quality educators from around the world, creating global education programs for schools and districts. While language and distance are obvious hurdles, the paperwork required to relocate international teachers to the U.S. is a huge one as well.

VIF team members manually pulled, cut and pasted data into multiple documents, including virtual resumes, visa applications and benefit enrollment forms. Worse yet, this homegrown system required that documents be mailed overseas for wet signatures from teacher candidates and then mailed back. The entire process could take months. Over time, VIF outgrew its time-consuming and error-prone system’s capabilities. In 2012, VIF transitioned from its legacy database to Salesforce, and hired Salesforce expert Matt Torcasso, a Salesforce implementation consultant.

“When I joined VIF, there were so many things staff wanted to do with documents that they had never done before,” said Matt, who’s now Manager, Information Technology at VIF. “Based on my experience, I knew that Drawloop could handle the simplest to the most complex and would completely transform the teacher recruitment process.”

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Products used by VIF International Education

Nintex Drawloop

For more than 25 years, VIF International Education has provided professional development and curriculum, language acquisition and teacher exchange programs for educators. VIF is a certified B Corp and “Best for the World” nominee headquartered in Chapel Hill, North Carolina.

Business Situation

As the largest teacher exchange sponsor in the U.S., VIF recruits educators from around the world. Completing the extensive amount of required paperwork during the recruitment and registration processes created headaches and endless delays.

Solution

In 2012, VIF International Education implemented Salesforce and hired an experienced Salesforce administrator who chose. Nintex Drawloop to digitize and streamline manual processes required for international teacher relocations.

Nintex Drawloop enables VIF’s internal customers to help themselves

VIF is America’s largest sponsor of K1 visas – which allow international teachers to legally teach in the U.S. for three to five years. With an average cost of $50 for each packet, mailing hundreds of visa packets each year used to be a significant expense. Today, VIF electronically sends visa packets, saving thousands of dollars.

Nintex Drawloop has improved productivity and efficiency for VIF recruitment, sales, client school districts, and the IT and Salesforce administrative teams. “As the Salesforce administrator for the entire company, it is sometimes challenging to respond as quickly as I’d like to every internal request,” Matt said. “Because Nintex Drawloop has a user-friendly, point-and-click administrative interface, my internal customers can self-manage and make simple field and tag updates without ever having to come to me.”

Benefits

Significantly reduced turnaround time for document signatures – from four weeks to one

Significantly reduced turnaround time for document signatures – from four weeks to one

Saved thousands of dollars by electronically sending documents instead of mailing them

Saved thousands of dollars by electronically sending documents instead of mailing them

Ability to provide school district leaders with 24/7 access to virtual resumes

Ability to provide school district leaders with 24/7 access to virtual resumes

VIF International Education - quote

Because Nintex Drawloop has a user-friendly, point-and-click administrative interface, my internal customers can self-manage and make simple field and tag updates without ever having to come to me.

Matt Torcasso, Salesforce Implementation Consultant, VIF