Catholic Education Diocese of Parramatta streamlines audit process for more than 75 schools
Every five years, Australian principals and school administrators must complete a full compliance audit on school compliance to maintain registration. The workload associated with responding to this audit placed significant pressure on staff, administrators and principals.
Not only was it time-consuming to manually fill out spreadsheets and email them to the education office, but compliance requirements were also ambiguous and often interpreted differently. Catholic Education Diocese of Parramatta (CEDP) sought a solution to reduce staff stress levels, save time and improve accuracy.
CEDP wanted to simplify the process in a contemporary way that supported staff engagement and responded to current and future compliance needs. The organization envisioned a new workflow and rules-based solution where collaboration, transparency and shared leadership underpinned school-level tracking and automation of “24 by 7” compliance—not a “once in awhile,” full on-site audit approach.
Products used by Catholic Education Diocese CEPD
Complex, automated workflows improve efficiency
To create an automated compliance management solution to fit this model, CEDP called on technology partner Devworkz to update its existing Microsoft SharePoint system. Using proprietary technology to enhance the user experience, they developed a new solution called 247Checklist, built on Nintex Workflow Enterprise.
With their complex, automated workflows, CEDP improved efficiency and greater oversight in compliance. They’ve eliminated the repetitive work of collecting and maintaining evidence and have better reporting options, with accurate, measurable data on compliance status across all categories.
Improved compliance transparency and efficiency
Centralized access to compliance documentation
Managing compliance within and across multiple school sites is challenging and requires great transparency and oversight. Now, the 247Checklist solution provides principals and administration staff with an online auditing solution that supports and streamlines how we meet our compliance objectives."