Junior Achievement saves valuable time and resources with eSignature

Solution: Accelerated volunteer registrations

After years of laborious methods, one area office discovered a better way. JA of Greater Kansas City discovered the power and convenience of eSignature after digitally transforming their volunteer registration process with Nintex AssureSign®. “It was absolutely worth the investment,” said a member of local leadership. “It helped us streamline our business practice while allowing us to provide a quality and timely response to our volunteers!” After Kansas City simplified and streamlined their registration process with eSignature, it didn’t take long for the national office to notice the resulting improvements and efficiencies.

The following year, JA USA partnered with Nintex AssureSign® to develop a national strategy aimed at encouraging other JA area offices to digitize their internal processes with eSignature. Approximately one-third of the organization’s area offices adopted eSignature prior to volunteer recruiting season. They noticed dramatic improvements almost immediately.

Offices empowered with eSign began saving time and resources by building templates for universal or commonly requested forms, such as volunteer forms, one time and one time only! When finished and saved, offices can provide these forms to hundreds of thousands of volunteers—school year after school year—via email, text, or even their webpage using a Nintex AssureSign® Static Link, all without ever having to rebuild or maintain any templates.

By providing volunteers with a start-to-finish registration process through single or bulk email sending, tablets at volunteer kiosks, or a JA area’s website, JA offices now enjoy turnaround times averaging less than 24 hours and receive nearly all completed documents without any errors or omissions.
Since implementing Nintex AssureSign® eSignature, many JA offices receive up to 90 percent of their registrations electronically and register more volunteers than ever before. Many areas attribute their increased volunteer numbers to a completely digital registration process with no physical touchpoints. In addition to volunteer registrations, many offices brought their event/project verification procedure online as well, eliminating time (and gas) previously wasted on back-and-forth trips.

Whether it’s volunteers filling out registration forms or teachers completing classroom activity verifications, submitted documents are automatically routed to the originating JA area office’s Nintex AssureSign® sub-account and stored for 24/7, controlled access. In addition to automatic document routing to sub-accounts, many JA areas have further streamlined their operations by creating a custom document routing workflow. These custom workflows create and route additional copies to designated cloud storage or to BCRM—the nonprofit’s Blackbaud Constituent Relationship Management system.
By digitizing these and other processes like pledge tracking and annual compliance audits, JA areas are empowered to eliminate storage and other extraneous costs while further investing in their communities, schools, and students!