Abu Dhabi Department of Transport improves efficiency by 80 percent with Nintex

Paperless process improves efficiency and productivity

The Abu Dhabi Department of Transport (DoT) moved a record 23.3 million people through the Abu Dhabi International Airport in 2015.

To book conference rooms, request visas, change documents, and order office supplies, the DoT’s 800+ staff used an aging internal SharePoint portal. Process approvals required printing paper documents and circulating them through two, sometimes three, approval cycles. To avoid moving paper, staff turned to email, phone, and in-person conversations. This unstructured process caused errors, as a frustrated team wasted time hunting down the location and status of important documents—and productivity suffered.

The DoT needed a solution. They turned to Nintex partner Emitac for help.

Company
Abu Dhabi Department of Transport
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Industry
Government
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Capabilities Used
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Who they are

The Department of Transport for Abu Dhabi employs more than 800 people and ensures the safe flow of passengers and freight throughout Abu Dhabi.

What they needed

The Abu Dhabi DoT wanted to improve productivity and efficiency by replacing manual processes reliant on an aging intranet portal, emails, and paper documents.

How they did it

The Department of Transport now uses Nintex digital workflow automation to improve efficiency, control spend, reduce errors, and enhance productivity. The new system promotes a paperless response for change orders, visa requests, meeting room reservations, and office supply orders.

Nintex replaces paper, keeps the Abu Dhabi DoT moving

Emitac updated the DoT’s SharePoint sever and developed a more flexible intranet. Once the intranet was updated, Emitac introduced Nintex to replace the DoT’s paper-based approval processes with an automated digital workflow. With this new solution, approvals that once took seven business days took as little as three days or less.

Employees trusted the new, electronic environment due in part to its simple and intuitive interface. Now, employees help drive change—bringing their own ideas for automating more processes, enabling the DoT to realize even bigger gains in efficiency.

The impact of Nintex has been immediate on our business and continues to improve as employees drive more process improvements by way of the workflow platform.
/Saed Taqab, Department of Transport, United Arab Emirates,Techno-Functional Consultant/

Finding success

80%

efficiency gain with a single digital workflow

>40%

reduction in processing time, cutting approval from 7 to 3 business days

Controlled spending reduces internal budget costs

Ready to make the leap?