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Modernizing legacy systems with automation

It isn’t easy maintaining legacy systems in a world that’s increasingly cloud-centric. Many organizations want to harness all the benefits of cloud computing but feel trapped by their on-premises infrastructure. How do you make these old systems perform as flexibly as their new cloud counterparts, and achieve the kind of operational efficiency needed to stay competitive? Modernizing legacy systems via automation could be the answer you’re looking for.

Why automate processes in legacy systems?

First of all, you may be wondering why you should take the automation route at all. Well, perhaps at the moment, rebuilding your systems from scratch in the cloud is prohibitively expensive, time-intensive, and disruptive. In this case, you can’t just rip up and replace the things you already have in place but instead need to make the best use of them, and build around them, until the day comes to replace them completely.

Using automation allows you to make the specific changes you need right now to streamline operations and make a difference for employees and customers—without embarking on such a major change project.

There are two distinct methods available to do this, which can be used for different processes depending on which is most suitable:

  • Adding robotic process automation (RPA) to processes
  • Recreating processes as automated workflows

Let’s look at what that means.

Relieving heavy workloads with RPA

Many of your existing systems may include processes with lots of manual steps, e.g., entering data from one source into another where it will be stored or manipulated. Individually, tasks like these might take a few minutes. But in bulk, they could constitute a heavy workload for employees.

With RPA, software robots take over repetitive, laborious tasks like these, performing them quicker, speeding up processes, and freeing up employees’ time. If modernizing legacy systems is a priority but you’re unable to connect disparate parts of your infrastructure and bridge these gaps without manual input, RPA could be a solution.

Streamlining processes with workflows

Workflows can be used to streamline and improve processes throughout your business, from previously manual ones to processes already conducted digitally. But automated workflows can also be used as a powerful method of low-code software development.

With automated workflows, you can connect employees to the tools and data they use in their jobs, with automatic prompts when each stakeholder needs to play their part in a process. Creating a workflow isn’t as time and expertise-intensive as traditional software development – it’s much quicker and more intuitive. That means in the instances where your slow, clunky, disparate legacy systems are dragging you down, you can easily and quickly create solutions that are fit for purpose.

An advanced workflow platform will also allow you to implement RPA in workflows, so bots can handle high-volume manual tasks when it’s their turn, and human workers will be automatically notified when it’s time for them to take over.

Hybrid: Your long-term on-prem and cloud strategy

If you still need to house parts of your technology infrastructure in on-premises SharePoint sites and that’s not going to change for the foreseeable future, don’t worry. We’re dedicated to helping you maintain a hybrid setup for as long as you need to.

Our new hybrid solution will allow SharePoint on-premises customers to build automation in Nintex Workflow Cloud and make use of more and more cloud services – while maintaining legacy systems that need to stay on-prem. We’ll keep you posted on our progress, so check our blog regularly for updates with further details.

Making a migration to the cloud if/when it’s necessary

Some organizations might not be able to put off a full move from SharePoint on-prem to the cloud any longer. But that doesn’t have to be as difficult as you might have thought. And Nintex can help.

Unlike competitors, our Customer Success Team offers migration coaching to help make your move as smooth and successful as possible. And you can always ask questions and find answers at the Nintex Migration Center.

We’ve also created a useful whitepaper, “Moving to the Cloud with Nintex”, to provide at-a-glance recommendations. And we’ve also launched a webinar series entitled “Nintex and the Path to the Cloud”.

Ready to start modernizing legacy systems?

We hope we’ve helped you grasp some of the benefits of modernizing legacy systems via automation. Whether your organization’s data, tools, and services exist in the cloud or on-premises, there are always ways to improve and streamline, ensuring your processes and your technology are operating as effectively as they can for your business. We’re here to help you find those solutions.



If you’re struggling with maintaining legacy systems, Nintex would like to help. Just get in touch with us today.



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