Over the last year, we’ve released a series of capabilities and extensions to the platform that make it easier to integrate K2 with Google. This includes support for Google-based identities, a connector for Google Drive, and a G-Suite Add-on. Each part in this series enables you to connect K2 and Google together to work with Google-based documents and data both within Google and within K2.
Support for Google identities
With the June 2020 update of the K2 Cloud Platform, your Google identities are fully supported for logging into K2 and creating forms, workflows, and reports. This means that you no longer need a separate login for K2 if your company’s main identity provider is Google, which simplifies how the people in your company design and interact with K2 forms and the task list. This also allows you to start K2 workflows and action tasks from within Google.
For Google admins, we’ve created an example SCIM (System for Cross-domain Identity Management) project so you can manage which identities are synced to K2.
Google Drive connector
The G-Suite Add-On, also available on GitHub, allows you to show information from K2 from within the Google Drive UI. This means that when you select an item in Google Drive, a K2 panel shows contextual information about that document and the K2 actions you can take on that document, such as starting a new K2 workflow or taking a workflow action if a workflow is already started for that document and you have a task assigned to action that task (review, approve, reject, etc., depending on what the workflow is designed to allow).
This means that you can more easily govern your Google Drive assets with the power of K2, and seamlessly access and update metadata on those documents with K2 workflows and SmartObjects.
Check out some of the thinking and demonstrations we showed at Google Next 2019:
- New Workflow Features in Google Drive, Plus Airbus Case Study
- Using Google ML to automate loan approval
As we increase our investment in the types of scenarios we’d like to enable to make K2 and Google integration more complete, we’re planning to enable K2 to respond to events in Google (Calendar item created, Google Drive item modified, etc.) so that workflows start automatically without any human intervention. We are also looking at increasing our support for various Google properties and functionality, like Google ML and Google Sheets, shipping a set of icons you can add to the Nintex K2 Workflow Designer and allowing you to create SmartObjects from within Google to easily get data into and out of K2. Here’s an example of how that looks: