There is a lot of discussion about the top digital trends in education for 2019, mostly focused around technology’s place in the classroom and how modern technology is transforming how students learn and teachers educate. But what about its potential impact to improve the way school systems operate and staff work?
The Fulton County School System, one of the largest school districts in Georgia, has implemented modern tools for digital process automation to help its staff and teachers do more of what they do best – educate children and nurture programs that help them grow.
Slowed by paper-based, manual processes
Founded in 1871, Fulton County School System is one of the oldest and largest school districts, with approximately 96,700 students across 105 schools in the state of Georgia. One of Fulton County School’s elementary schools needed a better way to manage the application process for its STEAM Academy, which focuses on science, technology, engineering, art, and mathematics curriculums.
Each year, the program receives more than 200 paper applications. Once received, the admission coordinator manually reviews, approves or rejects, and responds to each application.
In the case of this school, the coordinator had full time job as the school’s assistant principal. Struggling to keep up with the process, the coordinator reached out to Fulton County Schools Enterprise Applications Team for help.
Nintex Forms and Workflow is the answer
The school system’s Coordinator of Enterprise Applications Anne Sexton and SharePoint & Nintex Developer/Administrator Eric Rhodes knew that Nintex was the answer. Fulton County Schools had previously purchased Nintex as part of an add-on to a packaged CRM solution using SharePoint online, and already used it to manage various approvals and other processes.
Using Nintex Workflow and Nintex Forms, Eric completely digitized the STEAM Academy application process – from the application form and the approval to the communications with parents.
Now, applications to the program are submitted via an online Nintex Form shared with parents to complete. Once submitted, a workflow is kicked off notifying the program coordinator, and the application is added to a SharePoint list for review, where every step of the review process is tracked.
Once an application is reviewed, the program coordinator can approve or decline directly from the SharePoint list and automatically notify parents of their child’s acceptance status.
Driving digital transformation across Fulton County Schools
The Nintex solution helps the STEAM Academy program coordinator manage the application process with complete and easy visibility into the status of each application, and eliminates all paper forms – easing the burden on both parents and the program coordinator. Using Nintex to automate the application process helps the admissions coordinator successfully manage the program on top of her daily duties as assistant principal.
And what’s more: This solution scalable, with the potential to be implemented and modified for other STEAM programs in the school system.
Anne and Eric continue to find more opportunities to improve processes with Nintex at Fulton County Schools, and it’s becoming an important part of driving digital transformation success at the school system.
Nintex is a huge part of our digital transformation success at Fulton County Schools. In fact, as we deliver additional Nintex solutions many more departments are speaking up as they realize the immediate value of what our Enterprise Applications team is doing. Thanks to Nintex, we’re effectively giving our teachers and staff more time every school day to do what they do best – educate children and turn them into tomorrow’s leaders.
– Anne Sexton, Coordinator of Enterprise Applications, Fulton County Schools