Before athletes step onto the playing field, sports organizations usually require some form of paperwork to be filled out by their players. From professional leagues with sports contracts to little leagues with parental permission waivers, the number of forms stacks up. Manually processing these forms becomes a logistical challenge when you’re responsible for thousands of athletes like the United States Olympic Committee (USOC).
Manually processing thousands of forms
The USOC is responsible for supporting, entering, and overseeing U.S. teams for the Olympic, Paralympic, Youth Olympic, Pan American, and Parapan American Games, while serving as the steward of the Olympic and Paralympic movements in the U.S. In addition, USOC manages documentation for two U.S. Olympic Training Centers (OTCs) in Colorado and New York. Not only do these OTCs train thousands of elite athletes each year, but they host amateur training camps as well.
For every visit to a training center, an athlete is required to complete extensive paperwork including waivers, codes of conduct, and demographic surveys. To take advantage of the insurance coverage provided by the USOC, athletes must also receive, complete, and return paperwork, within a tight deadline.
The USOC struggled to manually process all paper-based documents with no central repository of information. USOC leadership knew they needed a more effective approach and started to look for other solutions.
eSignature changes the game
After extensive research, USOC’s IT department chose Nintex AssureSign®. Thanks to its powerful integration with Microsoft Dynamics, which the USOC already used, Nintex AssureSign® made onboarding new users easy. Almost immediately after implementation, processes that used to take the USOC weeks to complete were finished within days, and team members reported higher rates of customer satisfaction.
The USOC reported numerous benefits Nintex AssureSign® solution including:
- Signature processes now take a fraction of the time thanks to automated workflows and reminders
- Program leads can more effectively segment and target their customers thanks to templates and customized emails
- Paperwork is completed in days — down from weeks
- Increased accuracy and completion of documents
- Improved customer satisfaction thanks to the easier to follow process
Leveraging eSignature transformed the USOC’s paperwork processes for athletes – making it easier to complete all necessary paperwork correctly and on time. Implementing Nintex AssureSign® brought home the gold the organization’s paperwork processes.
Read the case study to learn more about how USOC optimized its processes with eSignature.
The USOC isn’t the only sports organization to achieve a paperless documentation process. The Jacksonville Jaguars adopted Nintex AssureSign® which also integrates with its Microsoft Dynamics CRM to bulk send and manage thousands of agreements at a time.