Trinity Grammar School automates student roll call process with Nintex Workflow Cloud

When the COVID-19 pandemic led to widespread lockdowns in early-March, schools around the world were forced to quickly shift to a remote learning program. Many months later, educators and school administrators worldwide continue to face the challenge of fully remote learning or a hybrid model of remote learning with limited in-person instruction.

Trinity Grammar School was not immune to the impacts of COVID-19 and sought an efficient and effective way to check student attendance at the start of each “remote learning” school day.

Head of ICT at Trinity Grammar School Paul Queeney says, “The shift to remote learning in 2020 happened with little warning. We had a couple of days to change from classroom-based activity to having all students learning from home.”

Read the Trinity Grammar School Case Study

Navigating the shift to remote learning

Established in 1913, Trinity Grammar School is an independent boys’ school for pre-K to year 12. The school has more than 2000 students, a staff of 400, and three campuses in Sydney’s inner west. The school is committed to delivering best practice learning experiences for students and uses a mix of Information and Communication Technology (ICT) resources to support classroom and administrative activities.

As part of this transition, the Australian school needed to swiftly and accurately check attendance to ensure students were participating in online activities each day.

The school’s plan was to continue to follow the school’s existing timetable for classes which created the need for a new way for students to confirm their participation each morning.

Trinity has worked with Synergy, a Nintex Partner, for the past nine years to deploy a range of technologies including a Canvas learning management system and Synergetic school management system.

Synergy has both a strong knowledge of the school and its technology infrastructure and recommended Nintex Workflow Cloud as the workflow automation platform for creating a new digital attendance experience for students.

Nintex Workflow Cloud for virtual roll call

Trinity’s new digital solution leverages Nintex Workflow Cloud and integrates with the school’s Microsoft SQL database. With a digital form, students can easily confirm their attendance at 8:25 a.m., the start of every school day.

“The Nintex form allowed us to quickly assess which students were in attendance and whether there had been any unanticipated absences. If a student failed to log their attendance, an SMS message was sent from the school’s student management system to their parents asking for an explanation for the absence.”

– Paul Queeney, Head of ICT at Trinity Grammar School

Since introducing the automated roll call system, more than 1,600 middle and senior-school students accessed the Nintex Form via the school’s Canvas learning management platform to confirm their presence.

With Nintex Workflow Cloud, Trinity also configured single sign-on capabilities. When a student logged into Canvas, they clicked a link to submit their attendance which opened the Nintex form which was lightweight and responsive, regardless of the device the student was using at home.

The entire experience was seamless and has prepared Trinity to support remote learning and future lockdowns, as needed.

It just works

“At Synergy we believe the right technology, when implemented correctly, can make businesses better. The way in which we were quickly able to help Trinity Grammar School use Nintex Workflow Cloud as a digital solution during a challenging time is a reflection of that commitment,” says Gavin Adams, Synergy Solutions Architect.

Trinity Grammar School expects to continue to leverage Nintex Workflow Cloud in other ways within the school.

 

 

To experience the ease and power of Nintex Workflow Cloud for improving remote learning, sign up for demo today.

 

 

Elise Harrington

Elise has been with Nintex for 3 years as part of the Nintex corporate communications team. Elise loves connecting with Nintex customers and partners and learning how they're using our technology to improve the way they work.

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