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Achieving digital transformation in education

At the start of the COVID-19 pandemic, education was one of the first sectors forced to quickly—if not immediately—transform to a virtual environment. In-person classrooms moved to Zoom meetings and computer screens. And the many paper-based and in-person processes supporting administration and other functions had to be digitized for the remote world.

Educational institutions that were already investing in digital technology had a head start on adapting to distance learning. A year and half later and digital transformation continues to be a priority across education.

In today’s blog post we highlight three educational organizations and how they are achieving their digital transformation goals with Nintex.

Trinity Grammar School

Established in 1913, Trinity Grammar School is an independent boys’ school for pre-K to year 12. The school has more than 2,000 students, a staff of 400, and three campuses in Sydney’s inner west neighborhood. The school is committed to delivering best practice learning experiences for students and uses a mix of Information and Communication Technology (ICT) resources to support classroom and administrative activities.

When Trinity Grammar School shifted to remote learning at the start of the COVD-19 pandemic, they had just a few days to adjust all in-person activities to a remote environment – including checking attendance. The school needed a new way for students to confirm their participation in their classes each morning.

Working with the school’s long-time technology partner, Synergy, the school implemented a solution that leverages Nintex Workflow Cloud and integrates with the school’s existing Microsoft SQL database. At the start of each school day, students access a digital form and confirm their attendance through the school’s Canvas learning management platform.

“The Nintex form allowed us to quickly assess which students were in attendance and whether there had been any unanticipated absences. If a student failed to log their attendance, an SMS message was sent from the school’s student management system to their parents asking for an explanation for the absence”

– Paul Queeney, Head of ICT at Trinity Grammar School

Read the case study to learn more.

Busy Bees

Ensuring access to the right digital tools and technology is as much a priority for students as it is for teachers – which is why Busy Bees Asia’s IT team considered it to be one of the organization’s most important processes.

“We originally built a solution on InfoPath to manage IT provisioning requests for our users.” shares Jordan Yap, IT Director at Busy Bees Asia. “It worked but there were constraints as we introduced new digital workplace tools and the reach was limited to headquarters users. Any changes for staff located at our learning centers had to be managed manually.”

With guidance from SRKK Consulting, Busy Bees Asia evaluated the Nintex Process Platform and implemented a solution using Nintex Workflow and Nintex Forms to automate and standardize its provisioning requests. Now all of its locations are standardized on one automated process that saves time, reduces errors, and ensures all employees have access to the tools they need on day one.

Read the case study to learn more.

Fulton County School

One of the largest and oldest school districts in Georgia, Fulton County School System implemented the Nintex Process Platform to automate and streamline the application process for the STEM program at one of its elementary schools.

The school’s STEAM Academy, which focuses on science, technology, engineering, art and mathematics curriculum, received more than 200 paper applications each year. Once received, the program’s admissions coordinator with a full-time job as the school’s assistant principal, manually reviewed, approved (or rejected), and responded to each application. Using Nintex Workflow and Nintex Forms for SharePoint the Fulton County School System implemented a fully digitized application process.

Applications to the program are now submitted via an online Nintex Form shared with parents to complete. Once submitted, a workflow kicks off notifying the admissions coordinator and the application is added to a SharePoint list for review, where every step of the process is tracked and parents are notified of their child’s acceptance status automatically.

Read the case study to learn more.

Before COVID-19, technology was already transforming how educational organizations were operating. Students had more access to technology than ever before. But now, digital-first processes are not just a priority. Digital processes are the standard.



Learn how you can put process automation to work in your school with Nintex. Request a demo now.



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