5 Ways to Save 20 Minutes a Day with Workflow Processes

Is This You?

Hitting ‘refresh’ on a work email inbox just waiting on a reply from a famously slow-to-respond colleague; copying and pasting information into a template again; waiting for a customer to print it out, sign it, scan it and then return the document…

These seemingly small tasks end up chipping away at our day, leaving us with less time to do any substantial work. What if these tasks could be automated?

The average automated workflow saves organizations three minutes on average. Three minutes.

When added up across horizontal business functions and multiplied by potentially hundreds or thousands of information workers, this can save your businesses thousands of hours – not to mention dollars. And, perhaps most importantly, automating your many internal processes means your staff no longer need to carry out tedious and repetitive tasks; they can focus on what really matters.

Let’s look at five ways you can save time by automating workflows:

5 Ways to Get Back 20 Minutes of Your Workday

1.  Automate Low-Priority Tasks

Most tasks that fall into the category of low-priority can have a workflow built around the process.

For example, interactions that involve a lot of email communication or back-and-forth collaboration could easily be automated. These low-priority tasks are typically asynchronous and aren’t just limited to email chains – they can range anywhere from a content approval processes to managing data entry.

Having long lists of these tasks often adds unnecessary stress to your day and can be a huge drain on motivation. By allowing workflows handle these tasks, you can cut down on clutter and increase productivity.

2.  Find and Solve the Root of Your Problems

True low-code or no-code platforms like Nintex offer applications that will save your employees time that otherwise would have been put into coding or developing.

These various applications allow virtually anyone to create a custom-developed solution to their own problem, whether that is a bottleneck in paper-based processes or too much time fumbling through inboxes.

3.  Connect Workflows Between Platforms and Tools

Products like Nintex Forms and Nintex Document Generation bring the creation and delivery of richly formatted documents through powerful, pre-made templates, allowing you to create custom content in a matter of minutes.

By leveraging Salesforce, SharePoint, or Office 365 to automate the generation of documents, these products allow you to eliminate paper-based business processes that are often riddled with errors and inconsistencies.

4.  Automate Project/Budget Approval Process

All kinds of projects or budget approval processes can be automated. On the enterprise side, capital expense approvals and budget requests are carried out each day. These jobs tend to be paper-intensive or siloed in spreadsheets and difficult to track and report on if they are handled manually.

There are many financial scenarios in which Nintex workflow automation captures all budget requests on standardized forms while simultaenously implementing multi-level approvals.

Allowing workflows to automate budget requests reduces the risk of fraudulent submissions and improves request processes but shortening the duration of the entire process. These submissions can then be routed to multiple individuals, ensuring that the right people authorize the request. Even for something as small as petty cash or purchase approvals, there is a process around how that is accounted for that can be automated. More importantly, all of this information can easily be audited for regulatory and risk compliance.

5.  Automate Distribution of Workloads in Departments

Departments often have dozens or even hundreds of employees, requiring a lot of communication for the distribution of work amongst co-workers.

Unpredictable sick days and changing schedules require workload distributions to be flexible and adaptable, and it quickly becomes difficult to manage this process manually, especially if there’s more than a handful of employees.

Workflows offer a departmental-type solution for solving or distributing workloads across the entire department. Rather than workloads being distributed inefficiently via email, automating this process allows the information to live in one place, improving data accuracy and increasing visibility. Personal and sick days can be automatically accounted for and work rerouted to the absent employee’s colleagues, not to mention shared across other line of business systems with ease.

Automate, Automate, Automate

If you’re spending more than 20 minutes a day typing up emails or waiting on an approval, chances are you can automate those tasks using workflow processes.

By letting workflows handle low-priority tasks, you can allocate that saved time towards more valuable and high-priority tasks. Automating tasks has never been easier, and with the help of workflows, you can consistently free up hours in your week.

Now, who doesn’t want more time in their week?

 

Nintex is the recognized global leader in workflow and content automation, making it easy to build powerful and effective workflows. Learn more by signing up for a live demo.

Brad Orluk

Brad has been evangelizing technology and process automation for over 15 years. Prior to joining Nintex, he had roles in infrastructure, IT consulting, and most recently, as an Information Architect at a Fortune 500, where he worked on business and IT process improvement and automation on a variety of real world global projects and productivity initiatives. Brad’s unique, technical yet business focused, background gives him the ability to help users leverage technology to drive value to their businesses. Follow Brad on Twitter @BradOrluk