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15 eSignature terms to teach your team

When you investigate, adopt, and implement any new technology or business process, learning the terminology, or vocabulary, is critical to your team’s understanding, training, and use of this new service. The same goes for adopting eSignature technology.

There are a few industry terms that are commonly used for the basic features by all providers, while there are other features that might be the same, or similar, but could have differing names depending on the vendor.

To help you and your team quickly and easily get to know Nintex AssureSign®’s Electronic Signature Software, we’ve prepared the top 14 terminology FAQs received from new and learning users, just like you:

  • Electronic Signature (eSignature) – Any sound, symbol, or process that is electronically associated with a contract or record that is adopted by the signer, indicating his or her intent to sign, as defined by the ESIGN act.
  • Nintex AssureSign® Envelope – A virtual container allowing multiple related documents to be presented to signatories for signing.
  • JotBlocks – Areas in templates or documents that indicate where data will be applied or where data will be entered by a signer.
  • Template – An underlying document with applied JotBlock areas to help users quickly send the same document out for signature, without the hassle of adding these details each time (Includes email settings, workflows, and defines signing assignments, order, communication, and timing).
  • Signer (or Signatory) – Individuals or representatives you send and require to sign, documents to.
  • Signature Pads – Peripheral computer device used to capture the signature of a signer. For example, the device used in a retail store on which you sign for a purchase using an electronic pen connected to the device.
  • LocalSign – Nintex AssureSign®’s desktop app that interfaces with an external signature device (signature pad) desktop.
  • Bulk Send – Allows users to effortlessly send the same document(s) to multiple contacts by uploading email addresses with a .CSV file.
  • Static Links – When activated, static URLs (links) will be generated after creating Nintex AssureSign® templates for your documents(s). This feature empowers your business to make any form available on any online web page you’d like, such as your website.
  • Send-To-Nintex AssureSign® – Windows application that allows you to print files for upload to Nintex AssureSign®.
  • DocumentNOW – A bundle of services made available as web service methods utilizing SOAP and or http POST operations.
  • DocumentTRAK – Configured communications (also known as WebHooks) that are triggered by certain events in the document workflow.
  • Digital Signature – Different from an electronic signature, this method of signing documents electronically requires a secure, individual, digital certificate provided by a certificate authority to the individual signer. Both electronic and digital signatures are available through Nintex AssureSign®.

While not an exhaustive list of definitions, the above list is a good primer for any new eSignature user. All of these definitions, as well as every other resource you might need to implement and integrate Nintex AssureSign® eSignatures into your organization, can be found in our knowledge base.



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